Reducing paper while working remotely

Remote working has become the new normal for many. Organisations have mobilised their staff to work from home, and while some have been set up for this for a long period of time, others are having to adapt.

To enable businesses to make the transition, technology has played a massive part. Faster broadband, 4G and 5G mobile connectivity, productivity software, collaboration tools and laptops have supported companies to maintain output and business continuity. Not to mention the products that have assisted businesses to make their staff comfortable and able to do their job at home.

One important step in the transformation is making paper digital. There are many benefits for remote workers and their employers using scanners and embracing paperless processes.

By scanning documents, you reduce the need to carry, store and retrieve printed paperwork therefore minimising their risk from fire, theft and flood. Sharing documents between customers and colleagues becomes easier, and, through optical character recognition (OCR), scanned information can be easily searched and retrieved – saving time and increasing productivity. Once scanned, the material can be organised and stored for ease of access at any time and from anywhere – bridging the gap between the home, the office and the community.

With the heightened awareness of data protection, governed by GDPR and FOI, scanned documents can also be easily tracked. This creates an audit trail showing who has access, where, how and why the information is stored, and visible retention periods consequently helping to ensure compliance while reducing the risk of fines.

With 85 years’ experience in information and communication technology, Fujitsu offer a comprehensive range of scanning models to suit a variety of applications or requirements. In the instance of remote workers, they have two ideal options.

The ScanSnap iX100 is the world’s fastest battery powered ScanSnap. Completely wireless and weighing 400g, the iX100 brings mobility and wireless scanning to your PC or Mac as well as iOS or Android device. Scanning a range of documents up to A4 size (A3 is possible with a carrier sheet), the iX100 allows documents to either be stored locally or sent to an email address, cloud account or smart device. Via wi-fi, the document can be sent to a laptop, where the bundled OCR software can convert it to an editable and searchable document for easier retrieval when required.

Another option is the ScanSnap iX1500. This scanner is the perfect solution for individuals or small teams wanting to digitise and automatically organise their paperwork. Using advanced yet intuitive technology that allows the user to scan and send documents to cloud accounts, the iX1500 enables enhanced sharing and collaboration within the comfort of home. The 50-sheet automatic document feeder allows for quick and efficient scanning, while the touchscreen makes operation easy. Customisable one-touch icon buttons to suit business needs and scans sent direct to the cloud makes the iX1500 the best choice for users to take control of administration tasks while saving time and increasing productivity.

Resellers and integrators with a Midwich trade account can find out more about Fujitsu’s products for remote workers by contacting their account manager or requesting a call back.