Microsoft Teams Rooms

Enabling our reseller partners to design, deploy and deliver great Microsoft Teams Rooms Experiences for their customers

Midwich is now a strategic distribution partner of Microsoft! What does this mean? That we are especially equipped to support and enable our Pro AV reseller community with the design, deployment and support to deliver certified Microsoft Teams Room experiences to their end users.

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Microsoft Teams Rooms certified devices available from Midwich

We are proud to present the largest portfolio of Microsoft Teams Rooms certified devices under one roof, making us the perfect partner to support your business!

This, combined with our dedicated team of UC&C specialists, makes us the perfect partner to support your business. Additionally, our experience centre, Innovation House, is the ideal playground to get hands-on with these devices. To start your Microsoft Teams Rooms journey, get in touch with our UC&C team.

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Microsoft Teams certified devices available from Midwich

Certified Microsoft Teams devices include peripherals such as headsets, speakerphones, webcams and monitors, offering rich audio and video quality. They require no extra configuration and offer call control with Microsoft Teams.

Each business is different and requires different solutions to deliver its communication strategy. Our vendors have a plethora of Microsoft Teams certified devices to choose from.

What is a Microsoft Teams Room?

Microsoft Teams Rooms is a modern meeting space solution purposefully designed to remove the barriers between spaces, places and people, delivering the best Teams meeting experience to all participants. It allows anyone to connect to the meeting room space from any location for instant collaboration.

Microsoft Teams Rooms are designed to be:

Inclusive

Foster inclusive, collaborative meetings, ensuring everyone has a place at the same virtual table, no matter where they join from

Easy to Use

Deliver consistent and intuitive Microsoft Teams experiences that allow users to easily schedule, join and participate in meetings

Flexible

Turn any space into an inclusive and easy-to-use meeting space with scalable solutions

Secured and Managed

Keep devices secured, reliable and up to date through rich management capabilities

Only an astounding 7.8% of meeting rooms across the world are equipped for video collaboration. Microsoft Teams Rooms is the simple answer to common hybrid challenges such as inclusivity, space optimisation and lack of IT support. You can bring Teams Rooms to any space – no matter the size or location. It only takes 3 easy steps:

1. Confirm that your meeting space meets the deployment dependencies
2. Create a Microsoft Teams account and assign it to the Teams Room
3. Set up Teams Rooms by connecting the peripheral devices you need

Microsoft Teams vs Microsoft Teams Rooms

Many people get confused between Microsoft Teams and Microsoft Teams Rooms, assuming that they are one and the same. However, they are separate. Microsoft Teams is a collaboration software that comes with Office 365. It is globally used for audio and video conferencing from personal devices.

In comparison, a Microsoft Teams Rooms is the physical space that incorporates this software with Microsoft Teams certified AV hardware. This includes screens, speakers, cameras and mics, equipping meeting spaces of all sizes from small huddle areas to large conference rooms.

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The challenges of traditional meeting rooms

Traditional meeting rooms face several challenges in the new hybrid era of working.

Technology compatibility

Traditional meeting rooms often lack the necessary technology and infrastructure to support seamless integration with remote participants. Compatibility issues with different video conferencing platforms, AV equipment and connectivity can hinder effective communication and collaboration.

Limited remote participation

Traditional meeting rooms are typically designed for in-person meetings, which can make it difficult for remote participants to fully engage. It can be challenging for remote workers to see and hear everyone clearly, resulting in reduced collaboration and inclusivity.

Collaboration barriers

Meeting rooms may lack the necessary technology and features to facilitate real-time collaboration among participants. Limited access to digital whiteboards, shared screens or file-sharing capabilities can impede effective brainstorming, document collaboration and decision-making.

Technical difficulties

The likes of poor audio and video quality, network connectivity problems or equipment malfunctions can disrupt meetings. Troubleshooting these issues in real time can be time-consuming and frustrating for in-person and remote participants and IT departments.

Adapting to changing needs

Traditional meeting rooms are often designed with a fixed setup and limited flexibility. With hybrid working, meeting rooms need to adapt to changing needs, accommodating various meeting formats, technologies, business growth and collaboration requirements.

What are the Benefits of Microsoft Teams Rooms?

Key Statistics

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82% of businesses say they expect to have more flexible work from home policies post-pandemic

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Employees spend 80% of their time collaborating

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273% ROI - businesses noted a three-year return on investment when switching to Microsoft Teams Rooms

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Only 7.8% of the nearly 90 million meeting rooms worldwide are enabled for video

The History of Microsoft Teams

April 1975 – Microsoft was founded.
January 2011 – Microsoft launched Lync.
April 2015 – Skype for Business was launched.
March 2017 – Microsoft Teams was released worldwide and shortly after, Microsoft Teams Rooms was released.
July 2021 – Microsoft Teams reached 250 million users.
February 2022 – Microsoft Teams Rooms release new Front Row layout.
September 2022 – Microsoft launches Teams Rooms Pro.

Microsoft Teams Room Personas

Small meeting rooms for up to 5 people are designed for focused collaboration. Microsoft Teams Rooms can enhance the space to ensure meetings are more inclusive for everyone.

Key solutions include:

• Teams panel to provide meeting space availability information at a glance
• 180° field of view camera to ensure everyone can be seen
• Content camera to bring a traditional whiteboard into the modern meeting room so even remote attendees can always see the content clearly
• Intelligent speaker so everyone can be heard in high-quality

Medium spaces need to accommodate larger groups, typically up to 11 people. More distance is required between attendees and the audio and video equipment.

Key solutions include:

• Use a 2nd large display to bring together in-room and remote participants so content can be seen clearly side by side
• Auto-tracking camera that moves and zooms to frame all in-room participants in an optimised view
• Discreet ceiling tile microphone to capture crisp audio from every corner
• Speakers at the front of the room so in-room participants can hear remote participants from their direction

Large spaces are designed to seat 18 or more people. They are great for presentations, large team gatherings and cross-department collaboration

Key solutions include:

• A smart camera that can detect and track the active speaker and zoom in, bringing them into full view for remote participants.
• A meeting board so everyone can brainstorm together on a shared digital canvas

Licensing Solutions

Microsoft Teams Rooms Pro

€40 per device per month

Microsoft Teams Rooms Pro provides advanced meeting experiences that are better optimised for hybrid work. It also includes advanced security, granular management controls, and rich reporting and analytics.

Designed for:

Organisations of all sizes.

Companies scaling their hybrid journey.

Companies who want to easily and proactively manage multiple meeting rooms.

Microsoft Teams Rooms Basic

€0 per device per month

Microsoft Teams Rooms Basic provides core meeting and conferencing functionality for up to 25 devices, as well as core security and management capabilities.